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OFFICE MANAGER

OFFICE MANAGER

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanour so they can effectively interact with office visitors and interview candidates. 

Responsibilities
  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
  • Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
  • Ensure the compliance of administration, finance and policies and procedure.
  • Ensure payables are managed smoothly and efficiently.
  • Ensure that transactions are processed on weekly basis in the system and that they are accurate and complete.
  • Maintain workflow by analysing and refining standard operating procedures, such as scheduling, communications, and office layout.
  • Coordinate internal and external resources to expedite workflow.
  • Oversee and achieve organizational goals while upholding best practices.
  • Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
  • Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms etc.
  • Plan, organize, and schedule company meetings in the office, off-site, and via video conference.
  • Coordinate domestic and international travel arrangements for employees.
  • Maintain filing system, contact database, employee list, and inventory.
  • Order and oversee office supplies and food deliveries for group meetings.
Qualifications
  • Diploma or Graduate Degree
  • Experience with administrative and clerical work Proficiency in Microsoft Office suite
  • Proven administrative experience.
  • Strong communication skills
  • Strong ability to multitask.
  • Friendly and upbeat demeanour
  • Preferable within country with immediate joining.
  • Experience developing internal processes and filing system.
  • Comfortable handling confidential information
 How to Apply:

Interested candidates are invited to submit their resume, portfolio, and a cover letter explaining their qualifications and why they are a good fit for this role. Please send your application to careers@opaltradersltd.com

Deadline for Applications: November 24, 2023

Visa Sponsorship:

Opal Traders LTD is open to providing visa sponsorship for qualified candidates from the UK or Middle East, as per applicable immigration laws and regulations.

Equal Opportunity Employer:

Opal Traders LTD. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

This job description serves as a general guideline for the responsibilities and qualifications expected of the Office Manager. Specific duties and qualifications may vary depending on the needs of the company and the evolving nature of the role.